adag Payroll Services GmbH specialises in the billing of fees for background extras and bit players in film, television and advertising productions, throughout Germany and independently of agencies (reference list).
Since 2007, adag has billed over 750,000 fees for background extras and bit players throughout Germany (project list crew-united.com / project list IMDb.com).
A complete service with assumption of liability
Our service includes taking on all tasks and obligations involved in processing artists’ fees. We offer comprehensive reporting and financial controlling which complies with film industry standards. Secure, quick and cost-effective.
Transparent and reliable cost calculation
Based on the requirements of the German Minimum Wage Act (MiLoG), we quote one price per extra based on the gross fee, regardless of the social security status of the extra. This will provide you with a simple and reliable basis for your cost calculation.
Employment Contract / Payslip with copy facility
Our free employment contracts are available as duplicate books. In addition to the original for payroll purposes, the production and the extra each receive a copy.
Transfer of rights
The legal transfer of image rights is an integral part of our employment contract templates and can be found on the original and all copies of the employment contract.
Our invoices are issued quickly and transparently. No later than one day after receipt of the payslips, you will receive an invoice and daily fee reports for your cost reporting. The prerequisite for this quick invoicing is an employment contract which complies with minimum wage requirements.
The invoicing includes a daily fee report for each day of the production, itemized according to extra and federal state. The payroll takes into account and records hours worked, overtime and distinguishes between tax-free and taxable allowances. We can provide you with statements for each day of the production, per invoice and/or per project. We also provide you with individual fee reports according to the extra’s filming day for the entire project. Ask us about other reporting options. We are waiting for your call!
Control and legal documentation of the minimum wage
Control and legal documentation of the minimum wage Minimum Wage Act – MiLoG. You will receive timesheets which are compliant with statutory requirements and we will of course archive them free-of-charge pursuant to MiLoG.
Payroll client as Secured Server Download
We set up a client in our payroll software (SESAM-Lohn from Sesam Software GmbH) for your production company or for your production. This client is available for download at any time via a secured server.
Quick, prompt and cashless payments
We transfer the extra’s fee quickly and promptly. For details of payments to extras, see FAQs for extras: When are fees transferred?
Reporting to the statutory authorities
We send the appropriate reports to the statutory authorities in compliance with legal requirements. This includes tax returns, contribution statements for compulsory health insurance and social security registrations.
Communication with the statutory authorities
We manage and take responsibility for all written and verbal communication with the statutory authorities and departments involved in wage and fee payroll for extras. We can answer any queries from compulsory health insurance schemes, pension funds and employment agencies.
Payment of taxes and contributions
We take over all payment of taxes and contributions involved in payroll processing. This includes payment of PAYE tax as well as social security contributions.
Liability of adag Payroll Services GmbH
adag Payroll Services GmbH is liable for all errors in payroll, social security registrations and contribution statements. This also applies to payroll errors due to incorrect extras’ details.
Indemnity of the production
adag Payroll Services GmbH indemnifies its clients from any liability in relation to third parties, arising from fee payroll, social security registrations and contribution statements. Details of the indemnity are governed and recorded in the contract.
Documentation for extras
We assume responsibility for full, prompt documentation of wage and fee payroll for extras, pursuant to legal requirements. This includes preparation of payroll, income tax statements, social security registration certificates, additional income statement, tax summary and certificate of employment.
Communication with extras
We manage all written and verbal communication with extras. We are pro-active in ensuring that the details in the employment contract are complete and accurate and we provide the relevant documentation. We also answer any questions regarding payroll and payments. In addition, we have an extensive information resource available online for frequently asked questions: FAQ – extras. We place great store upon constructive and friendly communication.
Communication with agencies
We also see ourselves as a service provider for agencies. We enjoy positive, open and friendly collaboration with them. We are available to agencies at any time if there are queries concerning individual payments or general queries on processing of fees.
adag Payroll Services GmbH takes the necessary technical and organizational steps to ensure that the provisions of the Federal Data Protection Act (BDSG) are executed, in particular the requirements listed in the annex to section 9 paragraph 1 BDSG.
Our service includes tamper-proof archiving of employment contracts and payroll runs in conventional paper archives and/or our electronic system in compliance with the statutory retention periods.